Event Planning Budget
One Event, Many Categories
Events have a hundred moving pieces. Venue deposits, catering quotes, decorations you bought months ago, rentals that need deposits. You start a spreadsheet. It works for a week. Then you add a tab for RSVPs, another for vendors, another for the timeline. By the time the event arrives, you are not sure if you paid the florist or just got the quote.
The moment event planning becomes chaos
The event is two weeks away. A vendor emails asking about payment.
You check the spreadsheet. There is a line item for them, but no payment date. You check your bank. There is a charge that might be them, or might be the other vendor with a similar name.
You email back: "Can you confirm what we've paid so far?"
This is not a big problem. But it is the fifth time this week you have had to chase down information that should be obvious.
How it's structured
Workspace Shape
What you track
Budget categories, vendor payments, items purchased, deposits vs final payments
Structure
Parent event with child logs per category (Venue, Catering, Decor), items for physical things
Fields
How you work with it
Create category budgets
- Each category has its limit
Log deposits and payments
- Track what is paid vs owed
Track items purchased
- Decorations, favors, supplies in one place
Mark final payments
- Clear record of what is done